Contract: Permanent

Hours: Part time – 15 hours (two days) per week initially

Salary: £17,500 - £ 20,000 pa pro rata (plus pension) depending on experience

Amphibian and Reptile Conservation Trust is looking to recruit a part time Administration Assistant to work alongside our existing administration team.  The post is a permanent part time position working two days per week.  You will be required to assist the Administration & Finance Manager with invoicing, bill payment, grant claims and production of monthly management accounts as well as general office duties.  An interest in working with figures and a good eye for detail would be an advantage.  The Trust use the Sage accounting system and any experience with Sage would also be beneficial. There may be the opportunity for this role to increase over time.

The salary for this post is the range £17,500 – £20,000 p.a. pro rata depending on experience.  The Trust offers 25 days pro rata annual leave entitlement and if eligible you will be enrolled in the organisational pension scheme. 

Please return your application form (download below) with a brief covering letter to Helen Wraight, Amphibian and Reptile Conservation, 655A Christchurch Road, Boscombe, Bournemouth BH1 4AP or email to [email protected]

Closing date: Friday 5th May 2017

Job Description

  • To assist with preparation and sending out of invoices and coding in line with the annual budget.
  • To process incoming invoices for input onto accounting system and payment of bills via both electronic payment and cheque and send out remittances.
  • To process and code expenses claims at the end of the month and pay electronically
  • To assist the Administration & Finance Manager with preparation and submission of grant claims
  • To work with the Administration & Finance Manager on preparing monthly management accounts from the Sage accounting system
  • To help with our busy email ‘enquiries’, this can cover a wide range of topics and will involve forwarding on to the most relevant staff for some responses.
  • To help with general office duties, answering the telephone, filing, post, helping with annual leave requests, assisting with monthly payroll when required etc.

Person Specification

  • Flexible and adaptable and able to meet deadlines where necessary
  • Experience using standard office IT systems
  • Knowledge/experience of Sage an advantage
  • Ability to work in a small team and manage priorities
  • An interest in figures and a good eye for detail

Download Application Form